Businesses in the 21st century are much different than they used to be. Modern business requires new ways of working, storing documents, and managing them. With the advent of technology, requirements for companies have increased significantly because now they can act much faster and better than before; it is only necessary to find the right software. Virtual data rooms offer the best services for storing and sharing sensitive data today. In addition, VDRs guarantee a high level of security under all circumstances.
Virtual data rooms – what makes them so special?
With the beginning of digitalization, companies gradually began to move away from their traditional storage of documents in physical vaults. Not only was this storage method time-consuming and costly, but it was also far from effective in preserving documents’ integrity. It was difficult for executives to keep track of what was happening behind closed doors, and thus data leaks were more frequent and took a toll on the organization’s performance. As the Internet began to seep into our lives more and more, a virtual way of storing documents opened up to companies, but it’s not all that simple either. Many online storage facilities have failed because they lack the competence to keep sensitive data safe. Still, the virtual data room is different because it provides professional services certified by international security requirements. In addition, these spaces offer multiple layers of protection that handle today’s threats and hacking techniques. By uploading your sensitive information to the VDR platform, you can easily manage, share and use documents without fear of a data breach. Below we highlight the key security features of VDRs.
Physical data protection
All of your data resides in data centers that must be carefully protected. VDRs use multiple data centers in different locations to ensure the best protection. The data centers are secure and have disaster recovery buttons for everything from natural disasters to system failures. VDRs also offer a permanent backup feature to ensure the integrity of your data.
VDR login security
Data Rooms provides advanced security technologies that are exceptionally advanced cybersecurity solutions. For example, to protect program logins from unauthorized access, VDRs use:
- Two-factor Authentication – Stealing or cracking a password is virtually effortless for a modern hacker, so users must enter an additional one-time code to log in, and this usually becomes a major barrier for attackers
- Multistep verification – if you want to log in with a new device, first you must go through several verification steps
- Single sign-on – users only need to enter their password once, and then they can switch between projects within VDRs all day. This encourages users to use more complex passwords
- Data encryption – Documents are encrypted with a special code during storage and transmission, so even if an unauthorized user gets hold of them, he will not be able to read them
Administrative security features
VDR administrators control the entire space, striking a balance between control and access to sensitive documents. With a data room, you can control the access levels of other users, depending on their responsibilities. That way, you can ensure that no prying eyes see what’s outside their purview.
Watermarks allow you to keep track of users whose list of document privileges is higher than others because they read all the information about the user who accessed the document and their actions. VDRs also offer audit logs, allowing you to track all activities within the program.
The set of features depends on data room pricing, but all of the above security measures are considered the basis for any quality provider.